🧩 Overview
Late Arrival Passes help schools track when students arrive after the official start of the day.
With this setup, students can:
Select a Late Arrival option on the Kiosk
Automatically generate a Late Arrival pass
Have the pass auto-end after a predefined duration, ensuring accurate reporting
Best suited for:
School Admins who manage Pass Types
Attendance / Reception Staff who rely on timely arrival data
Students checking in via the Kiosk
🧭 Step-by-Step Instructions
1. Create a New Pass
Go to Admin Console.
Select Passes
Click Create New Pass and select create from Scratch
Tip: Use an existing template: You can also use the pre-built Late Arrival template and simply apply the configuration changes listed in this article. This allows you to customise the pass quickly to meet your school’s requirements.
2. Configure Basic Pass Settings
Give the pass a name (e.g., Late Arrival to School).
3. Add an End Time Field in Form Builder
This ensures the pass contains an end time value that the rule can later automate.
Go to the Form Builder section of the Pass.
You can also preset location to save time
Select End Time
4. Set Up the Workflow (Kiosk Access Point)
To ensure students can create and activate this Late Arrival pass directly from the Kiosk:
Go to the Workflow section of the Pass.
Click Add Step → choose Checkpoint (Kiosk).
From the list of available kiosks, select only the Reception Kiosk (or whichever kiosk your school uses for late arrivals).
This ensures the pass appears only on the intended kiosk and prevents confusion on other devices.
This setup allows students to walk in, open the Reception Kiosk, and immediately select or activate the Late Arrival pass without staff intervention.
5. Set Up an Auto-End Rule
To ensure the pass automatically ends after a few minutes:
Navigate to the Rules section of the Pass Type.
Click Add Rule.
Choose a rule such as:
“Set end time to X minutes from now”, or
“Auto-end this pass after X minutes”
(Exact wording may vary depending on your school’s Rule options.)
Enter the number of minutes you want.
Common choices: 1 minute, 2 minutes, or 5 minutes
This ensures the pass auto-closes shortly after being created on the kiosk, creating a clean arrival record.
6. Save and Publish
Review all settings.
Click Save.
Your Late Arrival pass is now active and ready for student kiosk use.
💡 Best Practices / Tips
Use an existing template: You can also use the pre-built Late Arrival template and simply apply the configuration changes listed in this article. This allows you to customise the pass quickly to meet your school’s requirements.
Name it clearly: A simple, recognisable name helps students choose the correct option on the kiosk.
Keep auto-end short: 1–2 minutes is usually enough to create an accurate record without leaving passes open unnecessarily.
🔧 Troubleshooting
Pass not auto-ending:
Confirm the End Time field exists in Form Builder.
Check that the Rule is properly configured.
Ensure the kiosk device’s time is correct.
Pass doesn’t show on the kiosk:
Verify Available on Kiosk is enabled.
Check student permissions.
Review scheduling restrictions.
Students are selecting the wrong pass:
Simplify naming.
Remove unused or similar passes from kiosk visibility.
Prefer a visual guide?
Click the Scribe walkthrough below to see every step with screenshots and highlighted actions.