🧩 Overview
In some cases, students (for example, younger year levels) may not need to respond to Event invitations themselves. Instead, staff can assign students directly to an Event on their behalf.
This ensures students are included in:
Event attendance
Event passes
Rosters and supervision lists
Why this matters:
Supports younger students who don’t use Orah
Saves time for staff managing group activities
Ensures accurate attendance tracking
Applies to:
✅ Admins
✅ Pastoral Managers
✅ Event Coordinators
✅ Boarding / Activities Staff
🧭 Step-by-Step Instructions
Go to Activities → Events
Open the relevant Event
Navigate to the Student Responses tab within the Event
Click Add Student
Search and select the student(s)
Confirm the addition
Change Status to Apply
Locate the student in the list
Click the ⋯ (three-dot menu) next to their name
Select Change to Apply
This assigns the student to the Event without requiring them to respond.
⚙️ Required Event Rule Setting
For staff to manually add students, the Event must have the correct rule enabled.
Enable Manual Student Assignment
When creating or editing the Event, go to Rules
Enable Add or remove students from an event instances
Choose who can manage this:
All Staff
Specific Staff
If this setting is disabled, staff will not see the Add Student option.
💡 Best Practices / Tips
Use this method for:
Younger students
Mandatory events
Staff-assigned activities
Combine with quota limits to manage capacity
Use reminders only for optional events
❓ FAQs
Do students receive a notification when added?
No — unless reminder settings are enabled.
Can I add multiple students at once?
Yes. You can select students during the Add Student step.
Will this affect attendance tracking?
Yes. Assigned students will appear in attendance and event records.
🔧 Troubleshooting
I don’t see the “Add Student” button
Enable Add or remove students from an event instances under Rules
I can add students but can’t change status
Confirm you have staff permissions for the Event
Student isn’t appearing in search
Verify the student is included in the Event audience / group