Video walkthrough
This video covers how to reconcile attendance in Orah, including reviewing individual roll records, editing attendance codes, and updating reasons:
Once attendance is taken on Orah, it will create roll record for individual students.
These individual records can be accessed from two places :
Homeboard > Student Profile > Records page
Homeboard > Location > Attendance > Student Roll Records page
Below is a student roll record
Contents of the Roll Record :
(in order from top to bottom)
Name of the student
Name of class/meeting
Roll code - attendance code as set by the school
Code Type - any one of the 4 codes Absent, Present, Tardy, Excused Absence)
Reason - reasons if any set by the school
Note - if any added while taken or editing roll
Pass/Excuse - any pass would show up here if it overlaps with the class or manual roll call
Roll Start Time - the time at which the roll call was started
Roll End Time - the time at which the roll call was marked as completed
Roll Duration - the time difference between roll start and end time
Roll Location - as set by the school before starting the roll call
Marked By - staff who marked the roll record, if automatic roll would mention Automatic Roll
Marked At - the time at which the roll was recorded (usually the end time)
Assigned Staff - the staff who was assigned to the class, if automatic roll would mention Automatic Roll
Source - would be Orah, as roll was taken on Orah platform
Roll History
Original roll code when attendance was first recorded
Any updates thereafter made to the roll record would show up here
The What When & Who of Roll Records
What - what was recorded/edited/removed - roll, reason, pass, notes
Who - which staff recorded/edited the roll
When - all the actions will be accompanied by date and time stamp
History is available from 6th Feb'25
Editing Roll Record
You can edit a roll record by clicking on the pen icon at the top right corner.
Roll Code, Reason, Note can be updated, which will record the history accordingly.
Who can edit a roll record, and how far back
Editing a roll record requires the edit roll record permission. Staff without it will not be able to save a change to a roll record. If a staff member who has this permission, or an administrator, still can't save a change, permissions are not the cause. For example, a student on a pass that overlaps the class can lock the roll code. Contact support with the student, class and date.
This page — Attendance > Student Roll Records — is the route administrators use to edit records that fall outside the roll call timeframe set for the My Schedule page. There is no date limit for records that already exist: as long as a staff member has the edit roll record permission, they can edit a record of any age from this page. This page can't add attendance for a roll that was never taken. Teachers can take a missed roll from My Schedule only within the roll call timeframe (set in Attendance - General Settings). After that, staff with the Attendance Admin, Mark Rolls and Access other staff schedules permissions can complete it for any past date from Attendance > Daily Reconciliation > Overdue Rolls — see Daily Reconciliation.
The roll call timeframe only limits taking and editing rolls from the My Schedule page. It is a single school-wide setting — see Attendance - General Settings for how to set it.
To stop a group of staff (for example, substitutes) from editing rolls at all, remove the edit roll record permission from their role rather than changing the timeframe.
Every edit is captured in the record's Roll History, including who made the change and when.