Overview
The Centralized Leave/Pass Page is a single-page dashboard that consolidates all student pass and leave requests into a single interface. It organizes the flow across four key tabs — Requests, Scheduled, Active, and Archive — allowing staff to efficiently manage approvals, cancellations, and tracking. This streamlined view enhances workflow and improves oversight.
Request tab
Scheduled tab
Active tab
Archive tab
We will walk through all the tabs separately. The flow of a leave/pass in Orah or any school follows the chronological order of Request > Scheduled > Active > Archived.
Note - the word Pass, Excuse, Leave and Absence means the same thing in Orah and can be renamed as per the verbiage used in your school.
Common Components
Updated UI for a better user experience
Supports Bulk actions
Can see the flow of pass once from one tab to another
Search bar for searching students, staff, and leave names
A Create Leave/Pass button on the go
Public Link pass button
Filters: Narrow down the list using specific criteria
Sorting: Tools to organize leave entries by various parameters
Requested Tab
Displays all the request passes/leaves received from parents and students
Data is sorted and grouped according to the requested time
4 Sub-tabs
All Pending - groups all pending requests
My Endorsements - shows request pending your endrosement
Overdue Requests - shows all requests that are overdue
Archived Requests - shows requests that have been cancelled or declined
Actions like bulk approve/decline will be added to the request tab soon
This Request tab was derived from the older Requests page (Apr'25)
Old Request Page  | New Request Tab  |
Sorting Order for Request
Select a sorting parameter such as:
Requested Time - when the leave was first requested
First Name - name of student
Last Name - name of student
Scheduled Start Time - sorted according to scheduled start time
Scheduled End Time - sorted according to scheduled end time
Location Name - sorted according to the location of the leave
Pass Name - sorted according to the name of the leave
Choose the sorting order:
Most Recent - Oldest and vice versa for the requested time
Farthest - Closest and vice versa for the scheduled time
A - Z and vice versa - for student, location, and leave name
Bulk Actions for Request
At the moment, it's only delete. We will be adding bulk approved and bulk declined soon.
Export Request
Use the export button on the top right of the request tab under archive tab
Export will download all the records in CSV as per the filter and search results
Student First Name
Student Last Name
Student Reference
Absence - Name of leave/pass
Absence Status
Destination
Address
Host
Start Time
End Time
Departure Transport 1
Return Transport 1
Departure Meal
Return Meal
Note
Requested At
Requested By
Approved At
Approved By
Declined At
Declined By
 |
|
Scheduled Tab
Displays all the passes/leaves that are scheduled
Includes all leaves scheduled by students, parents, or staff
Data is sorted and grouped according to the - schedule start time
Sub-tab for overdue scheduled absence for further classification
Bulk action to delete, cancel and activate absence is available
This Scheduled tab was derived from the older Student Schedule page (Apr'25)
Old Scheduled Tab  | New Scheduled Tab  |
Sorting Order for Schedule
Select a sorting parameter such as:
Created Time - when the leave was first created either by requests or directly scheduled or activated.
First Name - name of student
Last Name - name of student
Scheduled Start Time - sorted according to scheduled start time
Scheduled End Time - sorted according to scheduled end time
Location Name - sorted according to the location of the leave
Pass Name - sorted according to the name of the leave
Choose the sorting order:
Most Recent - Oldest and vice versa for the created time
Farthest - Closest and vice versa for the scheduled time
A - Z and vice versa - for student, location, and leave name
Bulk Actions for Schedule
Click on the square box left to a particular pass
A blue color Bulk action bar will pop up at the bottom of the screen
Use Select All to tick all the passes visible on screen
Thier are 3 tasks that can be performed in bulk :
Delete - deleting a pass will remove the pass from the system without any trace, it will not be visible in the archive section also
Cancel - cancelling a pass just makes the pass unusable and moves it to the archive page
Activate - activating a scheduled pass would make it active with actual start time and shift to Active tab
These actions can be performed at an individual pass using the pass options on the right using the 3 dot elipsis.
Export Scheduled Passes
Use the export button on the top right of the scheduled tab under archive tab
Export will download all the records in CSV as per the filter and search results
Student First Name
Student Last Name
Student Reference Leave
Leave Status Destination
Address Host
Start Time
End Time
Departure Transport 1
Return Transport 1
Departure Meal
Return Meal
Note
Scheduled At
Scheduled By
|
|
Active Tab
Displays all the passes/leaves that are active
Includes all passes/leaves - whether requested/scheduled/activated - by students, parents, or staff
Data is sorted and grouped according to the - actual start time
Sub-tab for overdue active absence for further classification
This Active tab was derived from the older Active page (Apr'25)
Old Active Tab  | New Active Tab  |
Sorting Order for Active
Select a sorting parameter such as:
Created Time - when the leave was first created either by requests or directly scheduled or activated.
First Name - name of student
Last Name - name of student
Actual Start Time - when the leave was first activated
Scheduled Start Time - sorted according to scheduled start time
Scheduled End Time - sorted according to scheduled end time
Location Name - sorted according to the location of the leave
Pass Name - sorted according to the name of the leave
Choose the sorting order:
Most Recent - Oldest and vice versa for the created, actual, schedule start
Farthest - Closest and vice versa for the scheduled end time
A - Z and vice versa - for student, location, and leave name
Bulk Actions for Active
Click on the square box left to a particular pass/leave
A blue color Bulk action bar will pop up at the bottom of the screen
Use Select All to tick all the passes visible on screen
Thier are 2 tasks that can be performed in bulk :
Delete - deleting a pass will remove the pass from the system without any trace, it will not be visible in the archive section either.
End - ending a pass adds an end time to the pass and shifts it to the Archive tab
These actions can be performed at an individual pass using the pass options on the right using the 3 dot elipsis.
Export Active Passes
Use the export button on the top right of the active tab under archive tab
Export will download all the records in CSV as per the filter and search results
Student First Name
Student Last Name
Student Reference
Absence
Absence Status
Destination
Address
Host
Start Time
End Time
Departure Transport 1
Return Transport 1
Departure Meal
Return Meal
Note
Activated Absence At
Activated Absence By
|
|
Archive Tab
Displays all the passes/leaves that have been cancelled or ended
Includes all passes/leaves - whether requested/scheduled/activated - by students, parents, or staff
Data is sorted and grouped according to the - archived time
Sub tabs further classify Ended & Cancelled absences
A sperate filter option for date range
This Archive tab is a new page
Sorting Order for Archive
Select a sorting parameter such as:
Created Time - when the leave was first created either by requests or directly scheduled or activated.
First Name - name of student
Last Name - name of student
Actual Start Time - when the leave was first activated
Scheduled Start Time - sorted according to scheduled start time
Scheduled End Time - sorted according to scheduled end time
Location Name - sorted according to the location of the leave
Pass Name - sorted according to the name of the leave
Choose the sorting order:
Most Recent - Oldest and vice versa for the created, actual, schedule start
Farthest - Closest and vice versa for the scheduled end time
A - Z and vice versa - for student, location, and leave name
Export Archive Records
Use the export button on the top right of the archive tab
Export will download all the records in CSV as per the filter and search results
Student First Name
Student Last Name
Student Reference Leave
Leave Status
Destination
Address Host
Start Time
End Time
Departure Transport 1
Return Transport 1
Departure Meal
Return Meal
Note
Archived At
Archived By
 |
|
Why does it matter for schools ?
Provides a unified view of all student movements (past, present, and upcoming).
Reduces administrative back-and-forth by making approvals, scheduling, and updates easier.
Enables real-time tracking, improving safety and compliance with duty-of-care policies.
Ensures consistent terminology across states/regions, making it adaptable for diverse schools.
How does it help staff ?
Bulk Actions allow staff to approve multiple requests in one click — saving time during busy hours like morning check-ins.
Search & filter tools make it fast to locate any student or pass.
Easy to follow a pass history is easier to follow as it goes through tabs
Performance gain: One tab = faster response time + fewer clicks = better UX.
Export to CSV feature simplifies reporting and auditing for schools.
UI improvements (like status-based grouping, tabbed flow, and inline actions) reduce training time and increase usability.
Your feedback makes us better. If you have any further questions, email us at support@orah.com or just click the blue chat icon at the bottom right corner of this page, we will help you navigate through it.
Now you can get your school's records sorted down to the last minute 🕰️