Summary
In day school environments, it's common for students to leave campus each day and return the following morning. To ensure student location data stays accurate, Orah allows schools to automatically reset student locations—for example, updating them from “In Class” to “Home” after school ends.
This article explains how to set up and manage this feature.
Get access to the Location Automation
You will be able to view the location automation page if on the Admin Console > Staff > Additional Permission > under Location and Attendance > Location Settings is enabled
Ask your admin to assign Location Settings access under additional permissions to the individual staff (or in bulk using Roles)
Staff users with Admin access will have this location automation setting by default
🧭 Navigation : Admin Console > Staff > select a staff or user role > Additional Permisison > under Product Access section > Location and Attendance > Location > Location Settings
Location Automation ⚙️
Once you have the required access, you will be able to view the Location Automation
🧭 Navigate : Location > Overview > Location Settings (top right corner)
or use this link https://app.orah.com/staff/supervise/overview-settings/general
1. Enable Automation Toggle
Enable the toggle for 'Automatically reset students’ location at a specific time' to activate the automation
2. Select Students
All Students or
Apply filters to select particular set of students, filter by :
SIS Groups
Location
Open Passes/Excuses
House
House
Tag
Event Pass
Use AND/OR logic and IS/IS NOT conditions to get to a specified set of students
3. Choose Destination
Select the location you want the above students to change to :
Option to select student’s default location - learn more here
Or select any location from your list
4. Set Time
Set a specific time of day for the automation
Choose which days of the week it should run.
In the above image - All students will be set to Off Campus from every weekday at 05:00 pm.
This automation overrides pass requirements for a particular location
(eg. a pass required to check in certain locations or in-transit restrictions)You can only create one automation per school
Automation for resetting location does not require ending passes, but the two can work in tandem.
In the student’s location record, you'll see:
→ Created automaticallyIn the pass history, if passes are ended as part of the automation:
→ Ended automatically
Use Case Example
Let’s say day school ends at 4:00 PM. You can schedule the automation to:
Apply filters to select day school students + without active passes
Select location as “Off Campus/Home”
Select time at 4:15 PM every weekday.
FAQs
Q: Can I create multiple automations?
A: Not in the current version. A single automation should meet the majority of needs.
Q: Will this affect students with active passes?
A: No. You can configure the filter to ignore students with open or event passes.
Hope this was helpful. If you have any further questions, email us at support@orah.com or just click the blue chat icon at the bottom right corner of this page, we will help you navigate through it.