🧩 Overview
Medication stock management allows schools to maintain accurate counts of OTC medications stored across houses.
Staff can:
enable inventory tracking
add medication stock
adjust stock levels
review stock activity
Enabling stock tracking
Stock tracking must be enabled before inventory can be managed.
Once enabled, each house maintains its own:
current stock quantity
low stock threshold
These settings allow the system to generate stock alerts.
Adding medication stock
To add stock:
Open Student Care → Medication
Select the Inventory tab
Click the medication row
Open the Inventory modal
Record a stock adjustment
Adjusting stock
Stock adjustments are used when:
new medication arrives
inventory is counted
corrections are required
Adjustments create a transaction record in inventory history.
Low stock thresholds
Each house can configure a low stock threshold.
When stock falls at or below this value, the system shows a Low Stock indicator.
Inventory history
All stock changes are recorded in inventory history.
The history shows:
stock added
medication administered
stock corrections
Inventory history is read-only and cannot be edited.
Undo administration behaviour
If an administration is reversed:
the system creates a correcting stock entry
the original record remains for audit purposes
This ensures a complete inventory history.
Best practices
Schools should:
regularly review inventory levels
investigate medications marked Out of Stock
maintain accurate stock adjustments