🧩 Overview
The Administer Medication feature records when medication is given to a student.
Administrations can be recorded for:
OTC medications from school inventory
POM medications linked to a student prescription
Administrations are logged in the Dispensary view.
Administering OTC medication
Steps:
Click Administer Medication
Search for the student
Select OTC under Type
Select the medication
Review warnings and stock status
Click Administer medication
Stock status behaviour
The system displays the medication’s stock status.
Status | Condition |
Available | Stock above threshold |
Low Stock | Stock ≤ threshold |
Out of Stock | Stock = 0 |
If the student’s house has no available stock, the administration cannot proceed.
Administering POM medication
Steps:
Click Administer Medication
Select the student
Choose POM
Select the student’s prescription
Confirm administration
Prescription behaviour
When POM is selected:
all prescriptions assigned to the student appear
each prescription appears separately
the correct prescription must be selected before administering
Dose restriction warnings
The system checks the medication’s configured dose restrictions.
Warnings appear if:
the per-administration limit is exceeded
the rolling time window limit is exceeded
These warnings are advisory and do not block administration.
Recording the dose
Staff must enter:
Field | Description |
Dose | Number of units administered |
Date & Time | Administration time |
Note | Optional notes |
If the dose exceeds available stock, the system shows an error.
What happens after administration
When saved:
inventory is updated automatically
the administration appears in the Dispensary
the event becomes part of the permanent audit record