🧩 Overview
Medication permissions control which staff members can view, manage, or administer medications in Orah.
These permissions help schools:
maintain safe medication handling practices
restrict sensitive health information
protect medication audit records
ensure staff only access features relevant to their role
Permissions are configured in the Admin Console under staff permission settings.
Where to configure medication permissions
Open Admin Console
Navigate to Staff Permissions
Locate the Medication permissions section
Enable or disable permissions using the available checkboxes
Each permission grants access to specific areas of the Medication module.
Medication permission types
The following permissions control access to medication features.
Manage medication catalog and settings
This permission grants full access to the Medication Catalog and medication settings.
Staff with this permission can:
add medications to the catalog
edit medication details
configure dose restrictions
duplicate medications
delete medications (if not linked to active prescriptions)
Without this permission, staff cannot modify the medication catalog.
Manage medication inventory
This permission allows staff to manage medication stock levels.
Staff can:
view medication inventory
adjust medication stock
monitor low stock levels
review inventory transaction history
This permission is typically granted to:
School Nurses
Health Centre staff
Medication administrators
Administer OTC medications
This permission allows staff to record administrations of Over-the-Counter (OTC) medications.
Staff with this permission can:
open the Administer Medication workflow
select OTC medications from inventory
record medication administrations
Staff without this permission cannot administer OTC medications.
Manage prescriptions and related administrations
This permission allows staff to manage Prescription-Only Medicine (POM) workflows.
Staff can:
create prescriptions
edit prescriptions
pause or resume prescriptions
deactivate prescriptions
administer prescription medications
This permission is usually limited to medical or senior residential staff.
Edit and delete administration records
This permission controls whether staff can modify historical medication records.
Staff with this permission can:
edit existing administration records
mark doses as Not Administered
update administration time
return medication to inventory
If this permission is disabled:
staff can record new administrations
but cannot modify existing records
This protects the audit trail of medication activity.
Manage student medical information
This permission allows staff to view and update student medical information.
Staff with this permission can:
access the Medications tab in student profiles
view prescriptions assigned to students
view medication history
review allergies and medical notes
Without this permission, staff cannot access student medical details.
Permission best practices
Schools typically assign medication permissions based on staff roles.
Example access model:
Role | Typical permissions |
School Nurse | All medication permissions |
Residential Staff | Administer OTC medications |
Health Office Admin | Inventory management |
General Staff | No medication permissions |
Administrators should regularly review permissions to ensure only appropriate staff have access.
❓ FAQs
Why can’t a staff member administer medication?
The staff member may not have the Administer OTC medications or Manage prescriptions and related administrations permission enabled.
Why can’t a staff member edit an administration record?
Editing administration records requires the Edit and delete administration records permission.
Can staff view student prescriptions without editing them?
Yes. Staff with Manage student medical information permission can view prescription details.