🧩 Overview
The Dispensary view displays a chronological log of all medication administrations. Each row represents a medication event.
Dispensary table columns
Column | Description |
Student | Student who received medication |
Medication | Medication name |
Dosage | Number of units administered |
Recorded Time | Date and time of administration |
Reason | Reason for non-administration |
Note | Staff notes |
Status | Administered or Not Administered |
Viewing an administration record
Click any row to open the Administration Record modal.
The modal displays:
student information
dose
administration time
staff member who recorded the event
notes
Editing administration records
Staff with appropriate permissions can edit records.
Editable fields include:
administration time
status
reason
notes
Not administered reasons
When a dose is marked Not Administered, staff must select a reason.
Available options include:
Student Refused
Dose Returned
Dose Lost
Dose Damaged
Skipped
Administered by Mistake
Other
Returning stock to inventory
When changing a record to Not Administered, staff must select whether stock should be returned to inventory.
If the reason is Dose Lost or Dose Damaged, stock is not restored.
Administration record history
Each administration record includes a history log.
The history shows:
who made a change
what action occurred
when it happened
Example:
Nurse Nora edited this administration record - 12 Jan 2026, 10:15 AM
This log ensures a complete audit trail for medication activity.