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Emergency Rolls

How to configure Emergency Rolls and ensure student safety

Nicholas Hillier avatar
Written by Nicholas Hillier
Updated over a week ago

Orah's Emergency Rolls feature allows for schools to communicate with students, staff, and parents in emergency situations and ensure student safety. Emergency Rolls give staff members the ability to mark students as safe during a crisis, allow students to mark themselves as safe or in danger, and send messages via email, push notification, or SMS* at the start and end of the roll to keep the community aware of the situation at hand.

*Note: SMS messaging requires an account upgrade. Please contact your Customer Success Manager if you are interested in adding this feature to your Orah account.

Creating an Emergency Roll Template

From the Admin Console, scroll down to the Safeguard product and select 'Emergency Rolls'.

In the top right corner, select '+ New Roll Type'.

First name your roll, then make selections from the below options:

1. Assignments

Choose who this roll apples to. Leave the toggle on if this will apply to the whole school or toggle it off to choose a specific house for this roll.

2. Default Options

Choose which groups/houses would you like the roll to automatically use when you start it (if any). If you would like students be automatically signed in to a location when marked as present, toggle that option on, and choose what location they should be signed in to.

Is this a Live Roll? (Reminder: a live roll allows multiple staff members to participate in the same roll.) If so, set which staff should default to collaborate.

3. Permissions

Choose which staff can start the roll, invite other staff, or complete it.

4. Codes

You can customize the different codes available to you during the roll (e.g. Safe, In Danger), as well as which state the students will start in when the roll is started. You can also add new codes, if applicable.

5. Alerts

This section provides you the option(s) of sending a notification when the roll is started, sending a notification when the roll is completed, and also allows for the option of students marking themselves safe during the roll check.

If you choose to send alerts when a roll is initiated (and/or completed) you will see the following options for which groups you can direct the messaging to, and how that message is sent. By crafting your messaging here in the setup, it will be ready to go when a roll is started.

Since messaging for Emergency procedures can vary, we recommend creating an emergency roll type for each specific emergency situation so the messaging reflects the appropriate procedure.

If you would like to have student indicate if they are safe or in danger from their mobile device, toggle that option on, and add in the appropriate verbiage. Be sure to choose the state the student will show as when marking themselves (do not leave that as unmarked).

Once all settings are chosen, scroll up and save at the top right. You will see your Emergency roll type listed on the 'Emergency Rolls' menu page and you will now be able to select this roll type from your Homeboard.

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